ANTI-SOLICITATION COMPANY POLICY

Policy brief and purpose.


Our solicitation company policy outlines our restrictions for distributing materials and soliciting funds, donations and signatures in activities or groups. It is the policy of Old Windsor Logistics Ltd to prohibit solicitation and distribution on it premises because when left unrestricted, such activities can interfere with the normal operations of Old Windsor Logistics Ltd, can be detrimental to efficiency, can be annoying and can pose a threat to security.


This policy applies to all employees and Self-Employed Contractors as well as external visitors, partners and customers that may be on company premises during working hours.


“Workplace” refers to any area on premises where employees and Self-Employed Contractors work (offices, meeting rooms, reception etc.) This definition excludes cafeterias, common rooms, hallways or other places where employees and Self-Employed Contractors don’t usually carry out their job duties.

“Working hours” are any time during which an employee and Self-Employed Contractors is expected to carry out their job duties. This definition excludes meal or rest breaks.


This policy does not refer to any kind of work -related matters. Employees and Self-Employed Contractors can discuss and request assistance or participation in work-related projects.


Discussions that fall under the purview of laws protecting unionising are also excluded from this policy.

Policy elements


Solicitation is any form of requesting money, support or participation for products, groups, organisations or causes which are unrelated to our company. These include but are not limited to:

  • Seeking funds or donations for a non-profit organisation

  • Asking for signatures for a petition

  • Selling merchandise or services

  • Requesting support for a political candidate

  • Engaging in religious proselytism.

Distribution refers to disseminating literature or material for commercial or political purposes.


Non-employees

All of these forms of solicitation and distribution are strictly prohibited for non-employees on company premises, unless previously authorized by senior management Former employees and Self-Employed Contractors are prohibited from soliciting customers or other employees for business purposes and to their benefit in and outside of company premises. The Old Windsor Logistics Ltd may require employees and Self-Employed Contractors to sign a non-solicitation agreement before they leave the company.


Employees and Self-Employed-Contractors


Employees and Self-Employed Contractors may engage in solicitation and distribution under conditions.

They may solicit:

  • Participation (active or monetary) in organising events for another employee or Sub -Contractors. Those events include adoption/birth of a child, promotion, retiring, death, mourning and more.

  • Support for a cause, charity or fundraising event sponsored, funded, organised or authorized by our company.

  • Joining a group of employees for an authorized non-business purpose (recreation, volunteering etc.)

  • Participation in employment related activities or groups as protected by law (e.g. trade unions.)

  • Employees and Self-Employed Contractors may perform these actions during working hours or in our workplace as long as they do not cause large-scale problems with our everyday operations. For example, an employee or a Sub-Contractor is allowed to send an email to their colleagues to solicit assistance for a cause.


We won’t accept soliciting and distributing that hinders productivity or is disruptive, offensive or obscene. For example, we prohibit the following:

  • Selling goods for personal profit

  • Requesting support or funding for political campaigns

  • Unauthorised posting of non-work-related material on company bulletin boards

  • Solicitation or distribution of non-business literature towards customers, partners and vendors

  • Proselytising others to groups or initiatives that violate non-discrimination and equal opportunity policies


Employees have the legal right to refuse assistance or participation to any kind of activities or organisations. Employees and Self-Employed Contractors should not be forced or harassed to support fund raising events, collections, purchasing of merchandise or other activities.

This policy applies in the same manner to all individuals or groups. Our Company and managers Must not allow one group or person to engage in solicitation, while excluding others. Employees and Self-Employed Contractors may refer any questions or doubts to the Company Director or on-site Manager.


Consequences

We may take disciplinary action ranging from reprimand to termination or Withdrawal against employees and Self-Employed Contractors who don’t conform to this policy. Issues that may trigger such actions include but are not limited to:

  • Soliciting in our workplace during working hours for illegitimate reasons.

  • Making colleagues uncomfortable by being overly persistent

  • Distributing material that contain hate or other offensive speech

  • Embezzling or mishandling donations by other employees or Self-Employed Contractors for events or Causes

Daniel Sheehy 

MD

© Old Windsor Logistics 2020